The safety and welfare of our students will always be our overriding concern. We record and monitor information on student attendance and absence, and may record and process information about our students’ personal and social development in order to provide them with appropriate pastoral care”.

We may share information in accordance with legal requirements and Government guidance, with third parties such as regulators, local authority children’s services, the courts or the police.

If a student leaves our school to attend another school, we may share information with that new school for safeguarding or welfare reasons in accordance with the statutory guidance “Keeping Children Safe in Education”.

• Baseline assessments that support educational tracking – giving measures of an individual’s potential and progress through school.
• Diagnostic assessments help inform teachers where interventions may be helpful to improve pupil outcomes.
• Attitudinal questionnaires help to give a deeper understanding of the learning environment as seen by children and young people.

While we collect most of our personal data from students and parents or guardians directly, in some cases personal data may be supplied to us by third parties as an important element of ensuring we can offer the very best education possible (for example another school, a local authority, or other professionals).

We use the personal information we collect to support the day-to-day management of our schools, this includes keeping class registers, organising and monitoring student activities, providing education services and providing information technology services.

We may share personal information between parents, students and others where this is necessary and there is a legitimate interest in doing so (see below in “Our legal basis for processing personal information”)

Photographs

We may take photographs of students to identify them in our school records. We may also take photographs or record videos during lessons, presentations or school trips where this supports the delivery of our school curriculum.

Where we wish to take photographs of students and use these in school publications, for example, a school magazine, prospectus or on the school’s social media we will only do this if we have separate consent. Depending on the nature of the consent we are asking for, and the age and understanding of the student, we may ask for our student for their consent, or a parent, or both.

CCTV

We may use CCTV for safety and security reasons. CCTV is not used in private areas such as changing rooms or toilets and is not retained for longer than we consider necessary to fulfil this purpose.

Contractual responsibilities

We record and process staff personal information in order to fulfil our contract of employment with our staff and to monitor our employment policies. This information includes (but is not limited to) their name, address, date of birth, next of kin and emergency contact details, applications for employment, academic qualifications, registrations with professional bodies, ethnicity, salary information, bank account and pension details, relevant medical history and any individual needs including those relating to disability.

Statutory responsibilities

We collect, record and process some personal information to comply with our statutory responsibilities. This includes (but is not limited to) information relating to tax, National Insurance, statutory sick pay, statutory maternity and paternity pay, family leave, entitlement to work in the UK, proof of identity, Disclosure and Barring Service checks and criminal convictions.

Management responsibilities

We record information that enables us to support the personal development of our staff and to assess their performance. This includes personal development appraisals, performance monitoring, capability, grievance and disciplinary matters, absence and sickness monitoring.

Collection of data

Some data is collected directly from prospective or newly appointed staff. Other personal data is collected from third parties, such as references from former employers, medical information, or identity checks via an external identity checking service.

Diversity Information

We invite our staff to provide information about their ethnicity, Nationality, country of origin, disability and religion to allow us to build a picture of and respond to the diversity of our workforce. Providing this information is voluntary and staff are free to answer ‘prefer not to say’. We do not share this personal information with any third parties.

In line with the law, we keep information for as long as is necessary in order to carry out the services and activities listed above. Further Information on our retention schedule may be found here

We retain some information after our students have left our schools, for example, student roll, public exam results, and safeguarding information. We may keep some limited information for a longer time if we believe this is appropriate for historical, research or statistical purposes.

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